Executive Assistant – Property Management (Kerobokan)

One of our clients, a dynamic property management company in Bali, is searching for an Executive Assistant to join the team immediately. 

The ideal candidate is able to maintain and manage the General Manager’s daily schedule/calendar, communicate well with all managers and stakeholders, plan meetings with a clear agenda and take meeting notes.

Requirements :

• Open for local candidates.
• Min. three years’ of experience as an Executive Assistant or in Senior administrative roles is preferred.
• Previous roles as P.A or Executive Assistant are mandatory. 
• Previous experience in Property Management or Hotels is a plus.
• Advanced level Microsoft Office.
• Well organised and meticulous attention to detail.
• Fluent in English.
• Excellent written and verbal communication skills.
• Skills in composing correspondence and reports.
• Proactive approach and confidentiality.
• Ability to manage schedules and agendas.
• Ability to work with various levels of management and departments.
• Strong analytical and problem-solving skills and provide effective solutions.
• Ability to collaborate with other departments and work effectively in a team.
• Must be flexible to respond to urgent messages/WA after hours.

Responsibilities: 

• Reports directly to the General Manager of the company.
• Maintain and manage the General Manager’s daily schedule/calendar.
• Communicates well with all managers and stakeholders.
• Plan meetings with a clear agenda and take meeting notes.
• Coordinate any travel or booking arrangements.
• Provide assistance in all administrative duties, create presentations or documents as required, and overall serves as a point of liaison between the General Manager and any other business members.
• Handling external and internal communication, including phone calls, letters, and emails.
• Maintaining the confidentiality of information and building trust with the executive.
• Preparing documents and presentations required for meetings.
• Reminding the executive of deadlines and tasks that need to be completed.

Benefit

• Salary according to experience + service charge after probation 
• BPJS  
• Work Phone and laptop provided by company