Are you a reliable and highly proactive candidate searching for a fresh opportunity? A team of passionate Directors launching a unique health and wellness project here in Bali is searching for a talented Project Assistant (Construction) to join their team immediately.
The ideal candidate will play a crucial role in coordinating project activities, managing documentation, and facilitating effective communication among team members and stakeholders.
Requirements:
- Open for local candidates only.
- Associate Degree in Construction Management or related field preferred.
- Previous experience in a construction-related administrative or assistant role is a plus.
- Strong organisational skills and attention to detail.
- Proficiency in Microsoft Office Suite and project management software.
- Effective communication and interpersonal abilities.
- Ability to work collaboratively in a fast-paced team environment.
- Basic understanding of construction terminology, processes, and materials.
- Willingness to learn and adapt to new tasks and responsibilities.
- Strong time management skills and the ability to prioritise tasks effectively.
Responsibilities:
Documentation & Data Management:
- Assist in the creation, organisation, and maintenance of project documentation, including contracts, permits, plans, specifications, and change orders.
- Input and update project-related information in databases and project management software.
- Generate and distribute reports, memos, and correspondence as needed.
Communication & Coordination:
- Generate and distribute reports, memos, and correspondence as needed.
- Facilitate communication among project team members, subcontractors, and stakeholders.
- Assist in scheduling and coordinating meetings, site visits, and project reviews.
- Manage incoming and outgoing communications, including emails, phone calls, and inquiries.
Scheduling & Tracking:
- Help maintain project schedules and calendars, ensuring that tasks are completed on time.
- Track project milestones and deadlines, alerting the project manager to any potential delays.
- Update project status reports and provide progress updates to the project manager.
Procurement Support:
- Assist in the procurement of materials, equipment, and services by obtaining quotes and proposals.
- Maintain records of procurement activities, invoices, and receipts.
- Coordinate with vendors and suppliers to ensure timely delivery of materials.
Site Support:
- Visit construction sites as needed to assist in monitoring project progress and identifying any issues.
- Assist in managing site logistics, safety measures, and compliance with regulations.
- Document site observations and report findings to the project manager.
Administrative Support:
- Visit construction sites as needed to assist in monitoring project progress and identifying any issues.
- Provide general administrative assistance, including filing, copying, and organising documents.
- Help manage project-related expenses, reimbursements, and petty cash.
- Support the project manager in various administrative tasks to ensure efficient project operation.
Benefits:
- Attractive base salary, transport allowance, Tax Allowance and BPJS.
