One of Bali’s full-service Interior Design Studio focused on create cool interior concepts for residential and commercial projects is searching for a Personal Assistant to join their team immediately.
The ideal candidate will be a dynamic, efficient, and resourceful person. Supporting the Director and the team with a hectic schedule, this is a great role for someone who takes pride in keeping the Director organised, happy and enjoys a busy with an eye for detail, excellent organisation skills and strong written and oral communication.
Requirements:
- Open for Local candidates.
- Bachelor’s Degree in any major.
- Min. three years experience as a personal assistant or in an administrative role, ideally in an Architecture or Interior Design Studio or similar position.
- Proficiency in written and verbal English is required for this position.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Calendar. Knowledge of Canva is preferred.
- Strong organisational skills with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail as well as an intensity about finding errors, keeping the projects on schedule, and finding ways to optimize existing processes.
- Ability to handle sensitive information with confidentiality.
- Able to drive and willing to travel to visit sites, meet clients and suppliers.
- Responsible, trustworthy, and a great team worker.
- Great attitude and willingness to put in extra or odd hours and effort as a given project goes through more time-intensive phases, such as the first presentation and installation phase.
Responsibilities:
Assisting the Director
- Work closely with the Director on all aspects of the Studio’s business and assist with some personal work when needed.
- Manage Director’s calendars, schedule appointments, coordinate meetings and keep an updated “TO DO” list.
- Help prepare Director and team for meetings by gathering floor plans, samples, tear sheets, or any other materials that may be needed for site and client meetings.
- Attend meetings and site surveys, take notes of what was discussed and keep the Director informed on project progress and updates from contractors and other team members.
- Be highly courteous, private, and professional with all aspects of the Director’s and the Studio’s business.
Project Planning Assistance
- Contribute to a weekly meeting with all team members. This is a time to set priorities and goals each week, based on the stages of the projects, and the Design Studio Assistant will spend time reviewing projects and preparing for this meeting each week.
- Organise and keep track of Interior Design documentation flow for clients from the first consultation to project handover in collaboration with the Studio Project Manager and Interior Designer (Welcome Pack, Design Proposal, Handover documentation)
- When needed attend client, contractor, sub-contractor, and other representative meetings as well as occasionally attend on-site meetings with Contractors and Foremen, taking and storing detailed notes.
- Provide administrative support to the executive team and perform general office duties.
Office Organisation
- Responsible for keeping office supplies stocked and keeping office room tidy and organized, coordinating handymen for maintenance and IT provider when needed.
- Assist in organising events.
Install
- Prepare partners and vendors with the necessary information for a seamless installation in collaboration with the Design Studio Project Manager and Interior Designer.
- Assist with coordinating the installation of projects (artwork, furniture, styling accessories)
- Assist with photoshoots and styling coordination.
- Support every helping hand during installation with necessary tools and to-do lists.
Benefits:
- Negotiable salary
- A cool office space with a fun, creative, supportive and comfortable environment
- BPJS Ketenagakerjaan, BPJS Kesehatan, Medical, Parking Member
- THR
