An exclusive luxury yacht distributor in Indonesia is looking for a professional Executive Assistant to support the Chairman and General Manager immediately.
The ideal candidate must have excellent organisational skills and strong demonstrable experience in an Executive Assistant role. You will be intuitive to the daily needs of the Chairman and General Manager and work autonomously to provide customised administrative support.
Requirements:
- Open for local candidates.
- Bachelor’s Degree from Business Administration, Management or relevant field.
- Minimum five years of solid experience in a similar role is required.
- Ability to organise daily workload by priority.
- Ability to handle sensitive information with confidentiality.
- Proven experience working in the luxury industry is essential.
- Previous experience working in multinational corporations is highly desirable.
- Fluent in English is a must.
- Previous experience in sales and marketing will be advantageous to meet and engage with high networth clients
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and basic accounting.
- Strong organisational skills and ability to multitask.
- Works well in a team environment but is also self-motivated.
Responsibilities:
- Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and prioritising tasks to ensure efficient workflow management.
- Proficiency and capability in administrative and secretarial duties, including but not limited to managing executive calendars, arranging travel itineraries, and handling confidential information.
- Arrange and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, and taking detailed minutes to document key discussions and action items.
- Assist in basic accounting tasks such as processing invoices, tracking expenses.
- Act as a primary point of contact for clients, responding to inquiries in a timely and professional manner, scheduling meetings and appointments, and anticipating their needs to deliver exceptional service and build long-term relationships.
- Maintain organised, and up-to-date records, files, and databases.
Benefits:
- Salary according to experience + BPJS
