Warehouse and Inventory Officer – Luxury Handcraft Brand (Kerobokan)

One of our clients, a luxury handcraft brand based in Bali, is renowned for blending traditional craftsmanship with contemporary design to create timeless handwoven accessories, is looking for a Warehouse and Inventory Officer to join their team.

The ideal candidate is a detail-oriented and reliable professional with strong organisational and time-management skills. They have a solid understanding of inventory control and warehouse operations, ensuring the right materials are available in the right quantity and quality to meet production timelines. A proactive communicator, they collaborate effectively with various departments and are committed to maintaining accuracy, efficiency, and the high standards of a luxury handcraft brand.

Requirements :

• Open for local candidates. 
• Minimum three years of experience in export manufacturing, preferably in fashion, bags, or accessories.
• Solid understanding of inventory management systems and warehouse best practices.
• Strong organisational skills with high attention to detail and accuracy.
• Excellent analytical and problem-solving abilities to ensure efficient stock control.
• Proficient in Microsoft Excel or Google Sheets; familiarity with inventory software is a plus.
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as collaboratively in a fast-paced environment.
• Proactive, responsible, and able to manage time and priorities effectively.
• Willingness to be based in Bali and travel as needed for warehouse or supplier coordination.
• Experience with receiving, storing, and dispatching goods in line with standard operating procedures.
• Ability to perform regular stock takes and reconcile physical inventory with system records.
• Knowledge of basic quality control checks for handcrafted or delicate items is an advantage.
• Familiarity with export documentation and packaging requirements is a plus.
• Strong sense of accountability and ownership over inventory accuracy and warehouse flow.

Responsibilities :

• Prepare leather/ other materials and hardware for production orders and product development samples.
• Issue leather/ other materials and hardware for production orders and product development samples to the Production Manager.
• Submit updated stock cards to PPIC on a daily basis.
• Receive semi-finished & finished goods and report to PPIC to update stock.
• Ensure all inventory (materials, semi-finished & finished goods) are properly stored and organised.
• Monitor stock levels and propose materials to reorder to PPIC as needed. Daily monitoring for raw materials and semi finished goods. Weekly monitoring for finished goods.
• Manage returns and defects, coordinating with suppliers and updating inventory records.
• Conduct regular inventory counts to ensure accuracy.
• Maintain good relationships with suppliers and source new suppliers as needed.
• Track and follow up on outstanding supplier orders to meet deadlines.
• Inspect incoming materials from Artisan to ensure the goods meet the company specification and quality standards.
• In the absence of a Production Manager or QC Manager, inspect finished goods prior to receiving into Inventory.
• Promptly address quality issues to Management/ relevant departments within 24 hours of identification.
• Identify and document any defects or discrepancies.
• Reject non-conforming materials and communicate with the Production Manager or Senior Operations Manager for corrective actions.
• Maintain accurate records of inspection results.
• Prepare and issue material Purchase Order to supplier.
• Update inventory records and maintain accurate documentation.
• Track historical data on stock levels, supplier performance, and quality issues.
• Preparing sample books (swatches etc.).
• Unique Code upload and connect the artisans to the Unique Code.

Benefits: 

Salary according to experience + BPJS