Are you a highly driven and proactive individual searching for a fresh opportunity? A boutique interior design company is seeking a Project Executive Assistant to join their team immediately.
The ideal candidate is sensitive to decoration and interiors and possesses excellent business acumen.
Requirements:
- Min 2 years of related experience in similar field
- A self-starter who can manage their own workload and prioritize is a must.
- Top communicator with excellent written and verbal skills
- Bundles of common sense and good business acumen
- Highly organized with the ability to streamline procedures and implement efficient filing and data management
- Must have a friendly and proactive approach with a helpful and positive attitude
Responsibilities:
PROJECT MANAGEMENT – SYSTEM & PROCESS DRIVEN
- Implementing a detailed and coherent filing and archiving system for on-going and closed projects (project-specific and accounting)
- Project management to include; ordering any furnishings for show homes and liaising with nominated interior design company to ensure the ‘correct look’
- Post sales management – point of contact for all purchasers and tenants of the properties and liaise with the homeowners as to any issues that arise.
- Understand any issues and consult with the Directors to implement the correct remedial works with designated consultant/tradesman
- Maintaining detailed and accurate database of clients, suppliers and contractors; ensuring they are up to date at all times
EXECUTIVE ASSISTANT TASKS
- Diary management for Director
- Inbox management; flagging, fielding and prioritizing – responding on behalf of the Director when appropriate / drafting correspondence
- Booking and scheduling internal and external meetings with key stakeholders, contractors, investors and clients
- Attending meetings when required, taking accurate minutes of meetings, distributing to attendees and following up with key action points and deliverables
- Proofreading documents and contracts
- Document production; Word, Excel and PowerPoint
Benefits:
- Salary according to experience + BPJS
