Project Executive Assistant – Interior Design (Canggu)

  • Full Time
  • Canggu, Bali
  • Posted 1 year ago
  • This position has been filled
  • Deadline Required: April 12, 2023

Are you a highly driven and proactive individual searching for a fresh opportunity? A boutique interior design company is seeking a Project Executive Assistant to join their team immediately. 

The ideal candidate is sensitive to decoration and interiors and possesses excellent business acumen.

Requirements:

  • Min 2 years of related experience in similar field 
  • A self-starter who can manage their own workload and prioritize is a must.
  • Top communicator with excellent written and verbal skills
  • Bundles of common sense and good business acumen
  • Highly organized with the ability to streamline procedures and implement efficient filing and data management
  • Must have a friendly and proactive approach with a helpful and positive attitude

Responsibilities:

PROJECT MANAGEMENT – SYSTEM & PROCESS DRIVEN 

  • Implementing a detailed and coherent filing and archiving system for on-going and closed projects (project-specific and accounting) 
  • Project management to include; ordering any furnishings for show homes and liaising with nominated interior design company to ensure the ‘correct look’ 
  • Post sales management – point of contact for all purchasers and tenants of the properties and liaise with the homeowners as to any issues that arise.  
  • Understand any issues and consult with the Directors to implement the correct remedial works with designated consultant/tradesman
  • Maintaining detailed and accurate database of clients, suppliers and contractors; ensuring they are up to date at all times

EXECUTIVE ASSISTANT TASKS 

  • Diary management for Director
  • Inbox management; flagging, fielding and prioritizing – responding on behalf of the Director when appropriate / drafting correspondence
  • Booking and scheduling internal and external meetings with key stakeholders, contractors, investors and clients 
  • Attending meetings when required, taking accurate minutes of meetings, distributing to attendees and following up with key action points and deliverables
  • Proofreading documents and contracts
  • Document production; Word, Excel and PowerPoint

Benefits:

  • Salary according to experience + BPJS
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