Personal Assistant to CEO – Fashion Group (Kerobokan)

  • Full Time
  • Kerobokan, Bali
  • Posted 1 year ago
  • This position has been filled
  • Deadline Required: March 6, 2023

Are you a highly driven individual with solid experience in the fashion industry? An award-winning and internationally recognized label, art space, and lifestyle brand is looking for a Personal Assistant to CEO to join their dynamic team immediately. The perfect candidate will have a strong highly-organized personal assistant to perform personalized administrative duties for senior management.

The Personal Assistant to CEO is in charge of developing excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the CEO and work autonomously to provide customized administrative support.

Requirements : 

  • Degree in Business administration or relative field
  • Proven experience as executive secretary or similar administrative role for 5+ years
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry 
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication in writing, speaking and negotiation abilities
  • Integrity and confidentiality 
  • Personal presentation and attire is of high importance 

Responsibilities : 

  • Taking care of various CEO administrative and organizational details meticulously
  • Managing internal and external correspondence on behalf of the CEO
  • Responsible as the prime contact for callers, dealing with emails, letters and phone calls by responding, passing on messages, or highlighting them for CEO’s attention 
  • Managing diaries and schedule meeting and appointment
  • Observing best business practices and etiquette
  • Organizing meetings and ensuring CEO is well prepared for meetings
  • Attend meetings and keep meeting minutes 
  • Make travel and visa arrangements. Arrange accommodation and occasionally, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentation
  • Devising and maintaining office systems, including data management and filing 
  • Handle confidential documents ensuring they remain secure
  • Conduct research and prepare presentations or reports as assigned 
  • Reminding the manager/executive of important tasks and deadlines
  • Managing database systems, especially listings
  • Working and communicating with any party related to CEO’s personal matters
  • Miscellaneous tasks to support CEO, which will vary according to the sector and to the manager’s remit, e.g completing  some data analysis or marketing reporting (to ensure that the business is being run properly)

Benefits : 

  • Salary according to experience + BPJS
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